Policy Effective Date: December4th 2023
This agreement outlines the terms and conditions ("Terms of Service") and the privacy practices("Privacy Policy") applicable to individuals and entities who use Homifax’s Verified Asset Proofing services to document and manage ownership records of high-value assets, including but not limited to real estate, vehicles, boats, and aircraft("you," "user," or "account holder").By creating an account, uploading asset documentation, or using any Homifax asset verification feature, you agree to this legally binding agreement.
SECTION 1: TERMS OF SERVICE
1.1 Service Description
Homifax provides digital asset proofing services that allow users to register, verify, and maintain transparent records of ownership, maintenance, condition, valuation, and transaction history for eligible assets (e.g., homes, cars, boats, aircraft).This Verified Record may be shared—with your approval—with potential buyers, lenders, insurers, brokers, and other authorized parties to enhance asset credibility and reduce due diligence friction.
1.2 Eligibility & User Responsibility
You must be 18 years or older and the rightful owner, legal custodian, or authorized representative of the asset(s) being registered. You are solely responsible for the accuracy, completeness, and legal validity of all data, documents, and media you submit to Homifax.
1.3 Truthful Submissions & Consequences
You agree that all records, documentation, and ownership claims submitted to Homifax are accurate and truthful. If Homifax identifies material misrepresentations, omissions, or fraudulent submissions, it reserves the right to suspend or terminate your account without refund and flag the record as invalid.
1.4 Verification & Access Control
Your Homifax Verified Asset Record will only be released or shared:
Upon your explicit approval for each specific request.
After meeting minimum record thresholds (e.g., consistent submissions or verified ownership history)·
Upon completion of one-time owner/custodian identity verification, where applicable
1.5 Ownership& Account Match Requirements
Name on payment method and identification must match the declared asset owner or authorized representative. Homifax may request further proof of authority before releasing asset reports.
1.6 Service Suspension & Termination
Homifax reserves the right to suspend or terminate service:· For breach of these Terms· Upon discovery of misused credentials or false claims· In compliance with court orders or regulatory findings No refunds will be issued in the event of suspension due to user misconduct or data falsification.
1.7 Report Availability Conditions
Homifax Verified Asset Reports may only be generated and released once:
· A minimum of 35 verified records are accumulated; and
· The account has maintained 12 months of consistent record submissions(e.g. ownership updates, maintenance logs, transaction activity)Homifax reserves the right to apply asset-specific thresholds.
1.8 Cloud Access & Security Delay Window
Homifax does not rely on cloud-based data infrastructure for default storage. All data is stored securely in localized infrastructure as part of our Low-E (Low Energy) Protocol.
For security, report release or download requests require 12 hours' notice. Users in an active sale, transfer, or financing process may request temporary 45-day cloud migration for faster access.
1.9 Modifications to Terms Homifax may update these Terms of Service at any time. Continued use of the service after updates constitutes your acceptance of the new terms.
SECTION 2: PRIVACY POLICY
2.1 What We Collect
Homifax may collect:· User identity information (e.g., name, email, phone, government-issued ID)· Asset-related documents (e.g., title deed, registration, service records, valuations)· Transaction history, visual proof(photos/videos), maintenance logs· Payment method data (processed via third-party gateways)· Technical data (IP address, browser type, device, login timestamps)
2.2 How We Use Your Data
We use your data to:
· Verify asset ownership and condition
· Build your Homifax Verified Asset Report
· Respond to report access requests (with your consent)
· Support future transactions involving the asset
· Prevent fraud and verify identity
· Communicate account updates or technical notices
· Comply with legal and regulatory requirements
2.3 Data Sharing & Disclosure
Your data is not sold or monetized. We only share data:
· With your explicit approval, such as when you authorize a broker, lender, buyer, or insurer to access your Verified Asset Report
· With secure third-party vendors for ID verification, document analysis, and payment processing
· If required by law, subpoena, court order, or official investigation
2.4 Data Storage & Security
· Homifax does not use cloud-based systems for long-term storage.
· Data is encrypted, access is restricted, and user reports are released only after approval and with advance notice.
· Identity verification is required before any high-value report is released.
We implement:
· Role-based access controls
· End-to-end encryption
· Data integrity auditing
· No third-party behavioral profiling or automated data resale
2.5 Retention& Deletion
We retain your account and asset data:
· While your account is active
· For up to 24months after closure for compliance and fraud defense purposes
You may request early deletion by emailing privacy@homifax.com, subject to identity verification.
2.6 Your Rights
Depending on your jurisdiction (e.g., U.S., Canada, EU), you may have the right to:
· Access and review your data
· Request corrections or updates
· Request deletion of your account and records
· Restrict data use or withdraw consent
· Receive your data in a portable format
To exercise your rights, contact: privacy@homifax.com
2.7 Children’s Privacy
Homifax services are not intended for usersunder age 18. We do not knowingly collect personal information from minors.
2.8 International Users
If you access Homifax outside the U.S., your data may be processed in jurisdictions with different data protection laws. We apply consistent security and privacy standards worldwide.
2.9 Policy Updates
We may revise this Privacy Policy from time to time. All changes will be posted to this page. Continued use of Homifax services after updates indicates your acceptance of the revised policy.
SECTION 3: GOVERNING LAW & CONTACT
3.1 Governing Law
This Agreement shall be governed by the laws of State of Delaware, USA ,without regard to its conflict-of-law principles.
✅ Final Acknowledgment
By registering and using Homifax Verified Asset Proofing services, you confirm that you have read, understood, and agreed to this combined Terms of Service and Privacy Policy in full.
